Screening Criteria and Fee Disclosure
THE APPLICATION FEE OF $45.00 PER ADULT IS NON-REFUNDABLE
Each adult 18 and over must complete a separate online application. It is in your best interest to read and fully understand our rental criteria to ensure that you meet the rental requirements before applying.
NOTE: If you are a group, we will not begin the screening process until all online applications for the group have been submitted. Furthermore, applicants must be willing to move in within 30 days of application(s) being approved.
APPLICATION PROCESS AND SCREENING CRITERIA
Clockwork Property Management is committed to conducting business in accordance with Federal and California fair housing laws. Each occupant 18 and over must complete an online application and pay the $45.00 application fee. Our screening process looks at a combination of factors, including but not limited to:
- Credit History
- Employment Verification and History
- Income Verification
- Rental Verification and History
- Animal Criteria
Identification: Each applicant is required to provide a copy of a legible government issued photo identification card.
Income & Employment Verification: Income is verified through various documents including pay stubs, bank statements, earnings statements, tax returns, etc. Self-employed applicants are required to submit at least 2 years of tax returns and 3 recent months of business bank statements. Your employment history should reflect at least 6 months with your current employer. Transfers or relocations must have correspondence showing an accepted job offer. Any verification fees required by the employer must be paid by applicant.
Rental Verification: Your rental history will be verified through contact with your landlord(s). You must provide contact information including direct telephone number for your Landlords along with the dates of your tenancy for the previous 3 years. Rental history must be free of evictions, judgments, and unpaid rents. Mortgage payment history will be considered if you own a home. Furthermore, you may be asked to provide a tenant ledger.
Credit History: We will obtain a copy of your screening report and FICO score from AppFolio, Inc. and Experian. You cannot provide your own report, we are required to obtain this information ourselves. Favorable credit histories and scores will give you a higher chance of being approved. Any applicant with a bankruptcy in the past three years will not qualify.
Multiple Applicants in Group: All applicants will be screened and given consideration as an overall group. If applicants with strong credit profiles apply with weaker applicants, we consider the whole group and base our decisions on a combination of factors. One strong credit profile in the group does not automatically guarantee an approval.
Errors & Omissions: Every effort is made to provide you with reliable and accurate information regarding the home you are applying for. However, changes can and do happen to cause inaccurate information to be accidentally presented. We encourage all tenants to verify schools, allowable pets, expected features, or any HOA concerns prior to signing a lease agreement. Any information posted in our printed and online advertisement does not constitute a written agreement or guarantee of the facts stated.
Co-Signers: Applicants are required to demonstrate adequate income for qualification purposes. Regrettably, Clockwork does not consider co-signers as part of our application process.
RESIDENT BENEFIT PROGRAM
The Resident Benefit Program is designed to provide convenience to our tenants by providing several services and liability protections which waives the renters insurance requirement. The coverage protection is under Clockwork’s Master Policy and applies to each home under management.
Coverage and Benefits: All tenants are required by their lease to carry property damage liability coverage. To provide the required liability coverage and to keep the cost low Clockwork has developed our Resident Benefit Program. This program waives the renters insurance requirement and protects tenants and landlords from negligence acts. Tenants receive the benefits of the coverage without additional applications, credit checks, or billing. The tenant will be billed $40.00 monthly for the following coverage and benefits.
Liability limits - $100,000
Personal contents - $10,000
Additional living expenses - $1,000
- Utility Concierge Service
- Free VIP assistance for fast set-up of utilities, internet, and cable with just one phone call.
- Rental History Credit Reporting to Experian “RentBureau”
- Receive the benefit of positive credit reporting of your on-time rent payments to ExperianOnline
- Tenant Portal for Maintenance, Payments, and Paperless Statements
- Tenants have access to our Tenant Portal to submit maintenance requests, pay online via credit card or e-check, and to access documents such as lease, statements, and payment receipts.
- 24/7 Maintenance Hotline with Live Phone Support
- Tenants can reach a live person after hours for emergency maintenance concerns.
- One-Time NSF Fee Forgiveness
Notice: Tenants are required to participate in the Resident Benefit Program as a condition of their lease. Tenants are free to carry any additional coverage or insurance in addition to the Resident Benefit Program.
INFORMATION ON ANIMALS
Animal policies vary from one homeowner to another. Some owners do not permit animals, while others restrict type and/or size of allowable animals. No more than two animals per household are permitted without specific owner’s approval.
Most property insurance companies do not allow certain breeds of dogs, either purebred or mixed. Therefore, dogs fully or partially of the following breeds will be rejected: Pit Bull Terriers, Staffordshire Terriers, Rottweilers, German Shepherds, Presa Canarios, Chows Chows, Doberman Pinschers, Akitas, wolf-hybrids, Mastiffs, Cane Corsos, Great Danes, Alaskan Malamutes, Siberian Huskies, and any combination of these. Tenants may be evicted for misrepresenting any of the above type of dog, as well as for being in possession of any poisonous, dangerous, endangered species or otherwise unauthorized animal. Our animal policies are strictly enforced and may be grounds for eviction. Special consideration is given to “Service Animals” that assist a tenant with special medical needs (proper and current documentation needed for verification). We require, with your application, a picture of each animal that will be on the property.
Standard Animal Fees and Deposits:
$150.00 Animal Administration & Acceptance Fee per approved animal due upon lease signing.
$300.00 Pet Security Deposit per approved animal due upon lease signing.
$40.00 Pet Rent per pet per month
FEE DISCLOSURE - START OF LEASE
Lease Preparation - $150.00: Applicants will receive their lease electronically and be required to sign electronically. A $150.00 fee is charged for lease preparation. This covers the costs associated with preparing the legal documents, acquiring the signatures, and collecting the move-in funds. This fee is also charged upon lease renewal.
Move-In Orientation - $125.00: A Move-In Inspector will contact the tenant a few days prior to move-in to schedule the orientation. The inspector will instruct the tenant on basic home maintenance, including changing air filters, unclogging a garbage disposal, water cut-offs, smoke alarms, fuse & breaker box locations, and GFCI resets. The written move-in inspection report will include interior and exterior photos. A copy of this report will be sent to the tenant. Any maintenance requests or work orders must be separately submitted, outside of the move-in report. An $125.00 fee is charged for the move-in orientation.
Routine Interior Walk-Throughs: Clockwork Property Management conducts periodic walk-throughs of the home you lease. We take pictures of the interior and exterior of the home and we share these pictures with the homeowner. It is understood and accepted by all applicants and tenants that this is a standard procedure for all homes we manage. If you foresee an issue with this procedure you should reconsider applying for one of our homes.
Late Rent Zero Tolerance: Rent is due on the 1st day of each month. If rent is not received by midnight on the 3rd day of the month it is considered late and a fee is charged from $100 and up. We encourage our tenants to pay rent via our online payment system for the most secure and traceable method of payment.
Resident Benefit Program - $40.00: All tenants are required by their lease to carry property damage liability coverage. To provide the required liability coverage and to keep the cost low Clockwork has developed our Resident Benefit Program. This program waives the renters insurance requirement and protects tenants and landlords from negligence acts. Tenants receive the benefits of the coverage without additional applications, credit checks, or billing. The tenant will be billed $40.00 monthly for the following coverage and benefits.
SUMMARY OF KEY POINTS IN THIS DISCLOSURE
- $45.00 Application Fee per adult is NON-REFUNDABLE
- Your application can be canceled or delayed, WITHOUT A REFUND, for failing to abide by the rental criteria, guidelines, and terms stated in this disclosure and the application pages
- FICO scores of less than 620 will not qualify
- A fee of $150.00 is charged for lease preparation
- A fee of $125.00 is charged for move-in orientation
- There is NO SMOKING allowed inside the home or garage
- All occupants must be disclosed on the application regardless of age
- All animals must be disclosed on the application
- Pet Rent is charged monthly at $40.00 per pet per month
- A fee of $150.00 is charged per approved animal
- Tenants are required to participate in the Resident Benefit Program as a condition of their lease. The fee is $40.00 per month. Tenants are free to carry any additional coverage or insurance in addition to the Resident Benefit Program.